We are looking for a Commercial Administrator to join our Central Region team, working out of our Heathcote office. This role is to assist the Commercial team in general administrative duties including procurement, subcontract on-boarding, and management.

Main Objectives

• Assist the commercial team in procurement administration.
• Subcontract on-boarding and management.
• Assist the QS in monthly sub-contract payments and issuing sub-contract orders.
• Raise customer care orders on behalf of the customer care department.
• Raise Sales & Marketing orders.
• Assist the Buyer with small purchase ordering.
• Update plant register.
• Assist in collation of waste management reporting.
• Monitor & maintain subcontractor insurance & H&S Accreditation.
• General minute taking.

Duties & Responsibilities

Sub-contract & Material

• Assist the Quantity Surveyor in the Procurement of Subcontractors, including internal circulation of Tender lists and monitoring of Tender returns.
• On-boarding of sub-contractors including obtaining CIS, Bank Details, Insurances and H&S information.
• Assist the QS in the collation of Tender returns and production of documentation that form subcontract orders.
• Assist Customer Care and Sales and Marketing Departments with raising orders on behalf of the site QS.
• Assist the Buyer with small purchase orders and Tendering of material packages.

Health, Safety and Environment

• Assist Surveyors in obtaining Risk and Method Statements (RAMS) for all subcontractors and issuing these to the Site Management team.
• Ensure insurances and health and safety accreditations for all subcontractors remain current.

Communication, Collaboration & Meetings

• Maintain regular communications with Site Management, Sales Teams, and internal departments.
• Attend and support meetings including: Commercial Team Meetings, Project Team Meetings,
• Sub-contractor Pre-Start meetings, and Monthly CVR reviews.

Qualifications and skills

Required:

• Previous experience within a Commercial Team.
• Must be IT literate beyond the use of emails and/or MS Office.
• Professional appearance and conduct at all times.

Desired Knowledge (Beneficial):

• Mac OS operating system.
• Microsoft Office Suite – In Particular Excel.
• Eque 2 Cost Management (Housebuilder) / Transition to Coins June 2026.
• Procore.
• 1Breadcrumb.

Salary Range: £Competitive